Academic Integrity - Faculty

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For Faculty

Both your professional reputation and the reputation of ASU can only be maintained by upholding the highest academic integrity standards in your classrooms and labs. The following tabs will guide you in reporting a violation, provide resources and answer frequently asked questions.

Reporting Instructions for Faculty

Reporting Instructions for Faculty

See Academic Integrity Reporting Instructions Flow Chart

Prior to Reporting an Alleged Academic Integrity Violation (Burden of Proof)

  1. Instructor observes or learns of an alleged academic integrity violation.
  2. Instructor determines if burden of proof has been met. *The burden of proof needed to report an alleged violation is: "The student more likely than not, committed the academic integrity violation."
    *Questions about "Burden of Proof" should be directed to the Academic Integrity Officer, Cathy Kerrey at Cathy.Kerrey@asu.edu.
  3. To determine if the burden of proof has been met, it may be necessary for the instructor to meet with the student(s) to discuss the allegation and seek clarification. Acceptable correspondence with students can be done in-person, via email, phone, Zoom, or other similar platforms.
  4. The instructor should be very clear regarding the specifics of the allegation, and should make a good faith effort to answer the student's questions related to the charge. If the student requests to meet regarding the matter the instructor should make a good faith effort to accommodate that request.
  5. If after getting student feedback the instructor decides that no violation occurred (or that the burden of proof has not been met), you may stop here and no reporting is required.

    Reporting an Alleged Academic Integrity Violation (Burden of Proof is Met)
  6. Once the burden of proof has been met, the instructor notifies the student(s) of the allegation and that it is the instructor’s obligation to report the allegation to the Academic Integrity Office. Acceptable correspondence with students can be done in-person, via email, phone, Zoom, or other similar platforms.
  7. The instructor should also inform the student(s) that withdrawing from the class will not absolve them of responsibility for this alleged violation.
  8. Instructor submits details, evidence and narrative to the Academic Integrity Office using the reporting portal. Report all violations as soon as your communications with the student(s) are complete. Please do not hold violations until the end of the semester.

    After an Alleged Academic Integrity Violation Has Been Reported

  9. The Academic Integrity Office will adjudicate the case per University policy/procedures.
  10. During this process, instructors may need to communicate with the Academic Integrity Officer and/or participate in a student requested appeal hearing.
  11. While the violation is being processed, the student should be allowed to participate normally in the class.
  12. Once the case is complete the Academic Integrity Office will communicate the outcome and notify the instructor to apply the sanction or, if appropriate, the Academic Integrity Office will apply the sanction.
  13. If semester grades are due before a violation is fully adjudicated, the instructor should submit an incomplete for the student’s grade and notify the student of the incomplete and why it is being submitted. Once the violation is complete, the AIO will contact the instructor to calculate and submit the grade with the sanction applied.
  14. Violation closed

If you have questions, please contact the New College of Interdisciplinary Arts and Sciences Academic Integrity officer, Cathy Kerrey at Cathy.Kerrey@asu.edu.

Faculty Resources

Faculty FAQ

Faculty FAQ

1-How do I submit an academic integrity violation?

The preferred method for reporting an academic integrity violation is to submit a case via the "Report a Violation" button on the homepage of this website.  If for some reason you are unable to use the portal to do this, please submit your alleged violation via e-mail to the Academic Integrity Officer, Cathy Kerrey at Cathy.Kerrey@asu.edu.

2-Do I have to report all academic integrity violations?

Yes, if you observe or determine that it is more likely than not (burden of proof) that the student committed an academic integrity violation then you must report it to the Academic Integrity Office. Following this protocol ensures that the student receives the appropriate due process and that any sanctions applied are consistent and that consideration for multiple offenses has been reviewed.

3-Will the Academic Integrity Office determine the student’s sanction?

No, the instructor reporting the violation will provide a recommended sanction at the time of reporting. However, the instructor and Academic Integrity Officer will work together to determine an appropriate sanction if the need arises or the faculty member requests assistance. For second offense academic integrity violations the Academic Integrity Office will be more active in helping to decide the appropriate sanction.

4-How much of my time is reporting an academic integrity violation going to take?

The time it takes to report a violation will vary from student to student.  While it is difficult to put a definitive time on the reporting process, the goal of the Academic Integrity Office is to support faculty by providing a process that is both efficient and effective. Once you have communicated the violation, supplied your collected evidence, discussed any details with the Academic Integrity Officer your role is finished, unless the student requests a hearing appeal.

5-What will happen to the academic integrity violation once I have reported it to the AIO office?

If there are any follow-up questions to your report, the Academic Integrity Officer will contact you for clarifications. Additionally, the Academic Integrity Officer may contact you to discuss your recommended or other possible sanctions. If the student requests an academic integrity appeal hearing, you will be contacted about participating in that event.

6-What if I suspect academic dishonesty is going on, but I don’t think I can necessarily prove it?

In the scenario where you suspect academic dishonesty but can’t necessarily say it, more likely than not occurred (lacking burden of proof), we encourage you to communicate to the student(s) your concerns. Provide the student the opportunity for feedback and encourage them to review the ASU academic integrity policies.  Ultimately, any communication, assignments, warnings, reprimands face-to-face meetings that increase a student’s academic integrity intelligence is encouraged.

Lastly, the Academic Integrity Office can also investigate academic dishonesty concerns on your behalf. Please contact the Academic Integrity Officer to discuss issues like this further.

7-Do we have any system in place to help students learn more about academic integrity and the consequences of multiple violations after their first offense?

Yes, all students who are sanctioned with a first offense academic integrity violation are required to complete the New College of Interdisciplinary Arts and Sciences Academic Integrity Remediation Course in Canvas. As always, the AIO office also encourages instructors to regularly communicate, educate and remind students regarding academic integrity expectations within their course.

8-Will I be required to state my case to a hearing appeal board?

You will only be required to state your case to a hearing appeal board if the student submits a hearing appeal request form. Should they wish to do so, the student has 10 business days to request an appeal after the sanction notification letter has been sent to them.

9-What do I do if I have an academic integrity issue, but I’m concerned for my safety?

If you have an immediate concern for your safety you should call 911.  If you have a concern but it is not an emergency, you should call the ASU Police Department non-emergency phone number at 480-965-3456 and they can help determine the best course of action. Additionally, for non-emergency situations you may call and consult with the Academic Integrity Officer 602-543-7000. Finally, instructors are encouraged to contact the employee assistance office when/if there is a need to utilize ASU’s free counseling services https://cfo.asu.edu/counseling-consultations

10-What should I put in my syllabus about academic integrity and copyright policy?

Each New College syllabus should have the following statements:

Academic Integrity
Academic honesty is expected of all students in all examinations, papers, laboratory work, academic transactions and records. Students in this class must adhere to ASU’s academic integrity policy, which can be found at https://provost.asu.edu/academic-integrity/policy. Students are responsible for reviewing this policy and understanding each of the areas in which academic dishonesty can occur. All academic integrity violations will be reported to the New College Academic Integrity Office (AIO). The possible sanctions include, but are not limited to: appropriate grade penalties, course failure (indicated on the transcript as a grade of E), course failure due to academic dishonesty (indicated on the transcript as a grade of XE), loss of registration privileges, disqualification, and dismissal The AIO maintains records of all violations and has access to academic integrity violations committed in all other ASU college/schools.

Copyright
All course content and materials, including lectures (Zoom recorded lectures included), are copyrighted materials and students may not share outside the class, upload to online websites not approved by the instructor, sell, or distribute course content or notes taken during the conduct of the course (see ACD 304–06, “Commercial Note Taking Services” and ABOR Policy 5-308 F.14 for more information).

Students must refrain from uploading to any course shell, discussion board, or website used by the course instructor or other course forum, material that is not the student’s original work, unless the students first comply with all applicable copyright laws; faculty members reserve the right to delete materials on the grounds of suspected copyright infringement.

11-What do I do if my copyrighted course materials are found online and I suspect they are involved with an academic integrity violation.

You should copy the URL of each item and send that to the Academic Integrity Office with the course prefix and number and a description of what is being provided at each URL (eg exam #1, question 2). The AIO will then request the item(s) be taken down and also the time/date, first and last name and contact information for the individual who posted that material online. Once the information is received, the AIO will provide it to you and you can submit an academic integrity violation through our portal, if appropriate.

12-What do I do if I’m concerned that my copyrighted course materials are being uploaded to the Internet but the material doesn’t have anything to do with an academic integrity violation?

If you discover course materials on the Internet, you may request they be removed by using this form and sending it to the e-mail address found on the website that handles copyright takedown requests (see below for common websites). Alternately, You can copy the URL of each item and send that to Morgan Johnson (Morgan.Johnson1@asu.edu) in the Academic Integrity Office.  You must include the course prefix and number related to the material and a description of what is being provided at each URL (eg exam #1, question 1, etc).  The AIO will then prepare a takedown request and submit it to the appropriate location.

Common locations to find copyrighted material (and contact info or take-down requests)

Chegg.com by e-mail here copyrightagent@chegg.com 

Coursehero.com:  here

Github.com here or by e-mail here: copyright@github.com

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